File CV attachments from email into Google Drive and a Notion hiring tracker
Reads a careers mailbox over IMAP, stores each CV attachment in a Google Drive folder named by candidate and role, and opens a candidate page in a Notion hiring database at the Applied stage with a wo.
An IMAP trigger downloads unseen mail with attachments. A Filter requires both a real attachment and a CV-shaped filename or subject, so recruiter outreach never creates a candidate row. A Set node derives the candidate's name and address from the From header and the role from the subject line, then Remove Duplicates keys on address plus role — a re-sent application collapses, a second application to a different opening does not. Google Drive stores the file first so the Notion page can be created once already carrying a resolving link, and the Notion node opens the candidate at the Applied stage with email, role, date and CV url mapped to real database properties. Both external calls retry and route failures to an error rail that names the applicant and posts to Slack, because a dropped application is a candidate who never hears back.
Key benefits
- ✓Every CV lands in one Drive folder named by candidate and role instead of scattered across threads
- ✓The Notion board shows who applied, for what, and when — without a per-seat ATS
- ✓Re-sent applications collapse into one row, but a second application to another opening still counts
- ✓The candidate page is created once, already carrying a link that works
- ✓Ships with three pinned messages including a re-send and a piece of recruiter spam
Use cases
- →Startups hiring out of a careers@ alias with no applicant tracking system
- →Agencies collecting candidates for several clients into one Notion workspace
- →Hiring managers who want a shared pipeline view without buying seats for it
- →Any team that has lost a strong application inside a shared inbox
Integrations
Workflow preview (8 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (8 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Production levelProduction-grade: idempotency, dead-letter handling, and reconciliation included.
- •Moving data between IMAP email, Google Drive and Notion in a single run
- •Adding retries and an explicit error path to external calls
- •Testing against pinned sample data before connecting anything real
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after payment. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (IMAP Email, Google Drive, Notion, Slack). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
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