Onboard new hires: Gmail
Fires the moment a webhook arrives across Gmail, Slack and Google Calendar, pauses on a Wait node until it is time to continue, then branches on the check before anything is written. Built for standups, around a "Check Calendar Availability" step, in 13 documented nodes.
Onboard new hires with Slack and Gmail for your team. An original, ready-to-import n8n workflow built around the 'Onboarding Sequence' pattern for software development & devops. It fires on a webhook and orchestrates 13 nodes across Gmail, Slack, Google Calendar. Retry-on-fail is enabled on external calls. Import the JSON, add your credentials, and adapt the parameters. The result is a hands-off process that just works.
Key benefits
- ✓Keeps Gmail and Slack in step for standups, without anyone re-typing a row
- ✓A failed Gmail or Slack call is retried rather than dropped, at any of the 13 nodes in this standups build
- ✓Bad input stops the run for standups instead of landing in Gmail
- ✓The pause before Gmail is durable — a standups run survives a restart
- ✓Fans the same result out to Google Calendar in the same run, for standups
Use cases
- →Teams keeping Gmail and Slack aligned by hand for standups
- →Standups sequences that run over days and must survive a restart before Gmail
- →Pushing standups events into Gmail and Slack the moment they land, not on the next poll
- →Standups work where "Check Calendar Availability" is still a manual step before Gmail
Integrations
Workflow preview (13 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (13 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Core levelA compact production shape: validation and error handling without extra machinery.
- •Staging a multi-step onboarding with waits between steps
- •Branching by segment
- •Moving data between Google Calendar, Gmail and Slack in a single run
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after payment. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (Gmail, Slack, Google Calendar). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
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