Re-engage upcoming appointments: Gmail, scheduled
Runs on a schedule across Gmail, Google Sheets and Slack, pauses on a Wait node until it is time to continue, then branches on the check before anything is written. Built for reminders, around a "Stamp & Shape Booking" step, in 20 documented nodes.
Re-engage upcoming appointments with Airtable and Gmail with instant alerts. An original, ready-to-import n8n workflow built around the 'Reminders & Follow-ups' pattern for healthcare & wellness. It runs on a schedule and orchestrates 20 nodes across Gmail, Google Sheets, Slack. Retry-on-fail is enabled on external calls. Import the JSON, add your credentials, and adapt the parameters. Your team sees the right data at the right time.
Key benefits
- ✓Keeps Gmail and Google Sheets in step for reminders, without anyone re-typing a row
- ✓Safe to re-run: records already in Gmail or Google Sheets are skipped, across all 20 nodes of this reminders build
- ✓A failed Gmail or Google Sheets call is retried rather than dropped, at any of the 20 nodes in this reminders build
- ✓The pause before Gmail is durable — a reminders run survives a restart
- ✓Every reminders run leaves an audit row behind, alongside Gmail
Use cases
- →Teams keeping Gmail and Google Sheets aligned by hand for reminders
- →Reminders sequences that run over days and must survive a restart before Gmail
- →Reminders work where "Stamp & Shape Booking" is still a manual step before Gmail
- →Reminders work that only reaches Gmail on a schedule, when someone remembers to start it
Integrations
Workflow preview (20 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (20 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Production levelProduction-grade: idempotency, dead-letter handling, and reconciliation included.
- •Scheduling time-based follow-ups that survive restarts
- •Computing due dates and windows from timestamps
- •Exiting the sequence when the task is already done
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after payment. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (Gmail, Google Sheets, Slack, Airtable). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
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