Track job applicants from a form
Starts when someone submits the form across Google Sheets and Microsoft Teams, routes each kind of record down its own branch, then runs the custom logic in a Code node. Built for screening, around a "Score the Lead" step, in 9 documented nodes.
Track job applicants with Google Sheets and Microsoft Teams. An original, ready-to-import n8n workflow built around the 'Recruitment Pipeline' pattern for human resources & recruiting. It starts from a form and orchestrates 9 nodes across Google Sheets, Microsoft Teams. It uses n8n's LangChain AI nodes (Agent/Chain + chat model). Retry-on-fail is enabled on external calls. Import the JSON, add your credentials, and adapt the parameters. Your team sees the right data at the right time.
Key benefits
- ✓Keeps Google Sheets and Microsoft Teams in step for screening, without anyone re-typing a row
- ✓A failed Google Sheets or Microsoft Teams call is retried rather than dropped, at any of the 9 nodes in this screening build
- ✓Branches rejoin before Google Sheets, so a screening run reports once rather than 9 times
- ✓Pinned sample data ships with it — run all 9 nodes for screening before wiring Google Sheets
- ✓9 nodes, each with a doc card explaining what it does for screening
Use cases
- →Teams keeping Google Sheets and Microsoft Teams aligned by hand for screening
- →Intake checked for completeness before it is stored in Google Sheets, for screening
- →Screening work where "Score the Lead" is still a manual step before Google Sheets
- →Screening work that only reaches Google Sheets when a form is submitted, when someone remembers to start it
Integrations
Workflow preview (9 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (9 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Foundation levelA starter-sized build - small enough to hold in your head while you learn the pattern.
- •Scoring and routing by stage
- •Keeping the applicant tracking system in sync
- •Moving data between Google Sheets and Microsoft Teams in a single run
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after download. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (Google Sheets, Microsoft Teams). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
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