Capture applications with Outlook
Starts when someone submits the form across Outlook, Google Sheets and PostgreSQL, routes each kind of record down its own branch, then drops anything it has already handled. Built for capture forms, around a "Normalize Lead Payload" step, in 22 documented nodes.
Capture applications with PostgreSQL and Outlook and log the results. An original, ready-to-import n8n workflow built around the 'Form Intake' pattern for sales & CRM. It starts from a form and orchestrates 22 nodes across Outlook, Google Sheets, PostgreSQL. Retry-on-fail is enabled on external calls. Import the JSON, add your credentials, and adapt the parameters. Nothing slips through the cracks.
Key benefits
- ✓Keeps Outlook and Google Sheets in step for capture forms, without anyone re-typing a row
- ✓Safe to re-run: records already in Outlook or Google Sheets are skipped, across all 22 nodes of this capture-forms build
- ✓A failed Outlook or Google Sheets call is retried rather than dropped, at any of the 22 nodes in this capture-forms build
- ✓Branches rejoin before Outlook, so a capture-forms run reports once rather than 22 times
- ✓Every capture-forms run leaves an audit row behind, alongside Outlook
Use cases
- →Teams keeping Outlook and Google Sheets aligned by hand for capture forms
- →Intake checked for completeness before it is stored in Outlook, for capture forms
- →Capture forms work where "Normalize Lead Payload" is still a manual step before Outlook
- →Capture forms work that only reaches Outlook when a form is submitted, when someone remembers to start it
Integrations
Workflow preview (22 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (22 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Production levelProduction-grade: idempotency, dead-letter handling, and reconciliation included.
- •Serving an n8n-hosted form and shaping each submission
- •Validating required fields before anything is written
- •Moving data between PostgreSQL, Outlook and Google Sheets in a single run
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after payment. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (Outlook, Google Sheets, PostgreSQL). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
Related templates
Save applications with Google Sheets and Outlook
Capture forms on n8n: runs when a form is submitted across Google Sheets, Outlook, Slack and PostgreSQL, starting at "Stamp & Shape Lead". 24 documented nodes.
Nurture leads for outreach
Outreach on n8n: runs on a schedule across Google Sheets, PostgreSQL, Outlook and Slack, starting at "Keep Valid Leads". Routes each kind of record down its own branch. 22 documented nodes.
Nurture leads: Google Sheets & Outlook
Outreach on n8n: runs on a schedule across Google Sheets, Outlook, PostgreSQL, Slack and Notion, starting at "Stamp & Shape Lead". Routes each kind of record down its own branch. 31 documented nodes.
Follow up open deals for deal updates
Deal updates on n8n: runs on a schedule across Google Sheets, PostgreSQL and Outlook, starting at "Read Pending Queue (PostgreSQL)". 21 documented nodes.