Capture inbound leads from a form
Starts when someone submits the form across Microsoft Teams, Google Sheets and HubSpot, routes each kind of record down its own branch, then runs the custom logic in a Code node. Built for contact sync, around a "Keep Valid Contacts" step, in 22 documented nodes.
Capture inbound leads with HubSpot and Microsoft Teams for your team. An original, ready-to-import n8n workflow built around the 'Lead Capture & Routing' pattern for sales & CRM. It starts from a form and orchestrates 22 nodes across Microsoft Teams, Google Sheets, HubSpot. Retry-on-fail is enabled on external calls. Import the JSON, add your credentials, and adapt the parameters. Your team sees the right data at the right time.
Key benefits
- ✓Keeps Microsoft Teams and Google Sheets in step for contact sync, without anyone re-typing a row
- ✓A failed Microsoft Teams or Google Sheets call is retried rather than dropped, at any of the 22 nodes in this contact-sync build
- ✓Branches rejoin before Microsoft Teams, so a contact-sync run reports once rather than 22 times
- ✓Every contact-sync run leaves an audit row behind, alongside Microsoft Teams
- ✓Fans the same result out to HubSpot in the same run, for contact sync
Use cases
- →Teams keeping Microsoft Teams and Google Sheets aligned by hand for contact sync
- →Intake checked for completeness before it is stored in Microsoft Teams, for contact sync
- →Contact sync work where "Keep Valid Contacts" is still a manual step before Microsoft Teams
- →Contact sync work that only reaches Microsoft Teams when a form is submitted, when someone remembers to start it
Integrations
Workflow preview (22 nodes)
The template's actual node layout and connections. Node parameters and credential slots unlock with the download.
What's inside (22 nodes)
A look at the node types this workflow uses. No purchase required — full parameters and credentials are yours after you buy.
From download to running in 3 steps
- 1Import. In n8n, open Workflows → menu → “Import from File” and pick the downloaded JSON.
- 2Connect. Add your own credentials on the app nodes - n8n highlights exactly which ones need them.
- 3Activate. Run it once to test, then toggle Active. The automation is live.
What you'll learn
Production levelProduction-grade: idempotency, dead-letter handling, and reconciliation included.
- •Scoring inbound leads and routing them by heat
- •Assigning an accountable owner round-robin
- •Upserting into a CRM keyed on email
Every node carries its own documentation on the canvas, plus notes explaining why the architecture was built this way, a credential setup guide, troubleshooting, and three practice exercises. Sample data comes pinned to the trigger, so you can hit Execute and watch data flow before connecting a single account.
Common questions
What exactly do I get?
The complete, ready-to-import n8n workflow as a JSON file, delivered instantly after payment. Import it into your own n8n (cloud or self-hosted), add your credentials, and it runs.
How do I import it into n8n?
In n8n, open Workflows, click the three-dot menu, choose “Import from File”, and select the downloaded JSON. Then connect your own app credentials on the highlighted nodes.
Do I need anything else for it to work?
You need your own n8n instance and accounts/credentials for the apps this workflow connects to (Microsoft Teams, Google Sheets, HubSpot, HTTP / REST API). No coding is required.
What if it doesn't work for me?
If the file is faulty, won't import, or isn't as described, contact us within 7 days and we'll fix it or refund you - see our refund policy.
Can I modify or resell it?
You can freely adapt and use it in your own or your clients' projects. Reselling or redistributing the template file itself is not permitted.
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